BoosterConsensus Privacy Policy

Effective date: October 5, 2026
Applies to: boosterconsensus.net, the BoosterConsensus application at boosterconsensus.web.app, and related emails and notifications (together, the "Service")
Operated by: Consensus Systems LLC, a Texas limited liability company, doing business as BoosterConsensus ("BoosterConsensus," "we," "us")

Our promise in plain terms

We do not sell your personal information, and we do not share it with third parties except in the few situations listed in Section 4: when the law requires it, or when it is needed to carry out something you or your club asked for, such as processing a payment or fulfilling a merchandise order.

1. Who this policy covers

BoosterConsensus is software that booster clubs use to manage members, dues, payments, meetings, voting, volunteers, events, stores, and finances. This policy covers:

Visitors to our marketing website.
Club administrators, board members, and staff who use the Service to run a club.
Parents, guardians, and members whose information is entered into the Service by themselves or by a club, or who sign up, renew, pay, volunteer, vote, or shop through a club's public links.

Your club is a separate organization. Each club decides what information it collects from its own members and how it uses it. Consensus Systems LLC provides the software and processes member information on the club's behalf. Questions about what a club does with its member information should go to the club. This policy describes what we do.

2. Information we collect

Information you give us

Contact details: name, email address, phone number, mailing address.
Account details: login email and password (stored securely; we cannot see your password).
Membership and household information: club affiliation, membership status and tier, board position, family and guardian relationships, and the names of students in your household that a parent or club enters.
Event, volunteer, store, auction, poll, and survey activity: registrations, sign-ups, orders, bids, votes, and responses.
Messages you send us, including through the contact form on our website.

Payment information. Card and bank details are entered with our payment processors (Stripe or Square) and are not stored on our servers. We keep payment records such as the amount, date, item, status, and the last digits of a card where the processor provides them.

Information collected automatically

Device and browser type, IP address, timestamps, and pages or features used.
Cookies and similar browser storage needed to keep you signed in and remember basic preferences. We do not use advertising cookies and we do not run advertising or behavioral-tracking analytics on our website.
If you opt in to push notifications, a device token so we can send them.

Information about children. Student names and similar details are usually entered by parents, guardians, or club administrators so that clubs can manage participation. A child may also provide information directly through the Service, but only under the direction and supervision of a School-Authorized Adult. A School-Authorized Adult is a teacher, director, coach, advisor, administrator, or other adult (other than the child's parent or guardian) who is acting on behalf of the school, school district, or school-sponsored program with which the club is affiliated, and who has authority from that school or program to direct the child's participation. By directing a child to use the Service, the School-Authorized Adult and the club represent that they have obtained any consent required from the child's parent or guardian, or have authority to consent in the parent's place for activities of the school or school-sponsored program. The Service is used for the club's school-related activities and not for any commercial purpose directed at the child.

We do not knowingly collect information directly from a child under 13 outside of this supervised, school-authorized use. We use children's information only to provide the Service to the club, and we do not use it for advertising, do not sell it, and do not share it except as described in Section 4. Parents and guardians may ask to review or delete their child's information, and to stop further collection, at any time by contacting us or the club. If you believe a child has given us information without the direction of a School-Authorized Adult, contact us and we will delete it.

3. How we use information

To provide, operate, secure, and support the Service.
To process dues, fees, orders, and other payments, and keep the club's financial records.
To send transactional messages: receipts, renewal and payment reminders, meeting notices, security alerts, and notices a club sends to its members through the Service.
To prevent fraud and abuse and to enforce our terms.
To maintain and improve the Service.
To comply with legal obligations.

We do not use your information for advertising, and we do not sell it or rent it.

We share personal information only in these situations:

To carry out a request. When you or your club ask us to do something that requires another party, we share only what is needed to do it. Examples: a payment processor completes your payment; a merchandise vendor or the club fulfills and ships your store order; an email provider delivers a message you asked to receive.
With your club. A club's authorized administrators and board members can see the information of members who belong to that club, because that is the purpose of the Service. Information is not shared with other clubs, except where you or your club have deliberately linked clubs.
When required by law. We disclose information to respond to a valid subpoena, court order, or other legal process, to comply with law or regulation, or to protect the rights, property, or safety of Consensus Systems LLC, our users, or the public.
Service providers who work for us. We use vendors to host the Service and deliver its features. They may handle your information only on our instructions, only to provide their service to us, and are not allowed to use it for their own purposes. Today these include Google Cloud / Firebase (hosting, database, authentication, file storage, push notifications), Stripe and Square (payments), Mailgun (email delivery), and Cloudflare (website hosting, spam protection, and the contact form). We may change vendors; the categories will stay the same.
Business transfer. If Consensus Systems LLC is involved in a merger, acquisition, or sale of assets, information may transfer to the successor, which must honor this policy or give you notice of changes.
With your consent. Anything else, only if you tell us to.

We do not sell personal information, do not share it for advertising, and do not give it to data brokers. We may share information that has been aggregated or de-identified so it cannot reasonably be linked to a person.

5. How long we keep information

We keep information for as long as your account or your club's account is active and as needed to provide the Service. Financial and accounting records are kept for the period needed for tax, audit, and legal purposes. When a club closes its account or you ask us to delete your information, we delete or de-identify it unless we are required to keep it.

6. Security

We use industry-standard safeguards including encrypted connections, access controls limited by role, App Check and bot protection on sign-in and administrative functions, and encryption of stored payment-provider credentials. No system is perfectly secure, and we cannot guarantee absolute security. Please use a strong, unique password and tell us right away if you suspect unauthorized access.

7. Your choices and rights

Access, correction, and deletion. You may ask to see, correct, or delete the personal information we hold about you. Because member records are controlled by your club, we may refer your request to the club or work with the club to complete it.
Communications. Transactional and club-operational messages are necessary to the Service. You can turn off push notifications in your device or browser settings.
Cookies. You can block or clear cookies in your browser; the Service may not work properly while signed in if you do.
Residents of certain states (including Texas) may have additional rights under state privacy laws, such as the right to know, correct, delete, and receive a copy of their data, and to appeal a refusal. We honor these requests as required by applicable law. We do not sell personal data or use it for targeted advertising or profiling.

To make a request, email info@boosterconsensus.com. We may need to verify your identity first, and we will respond within the time required by law.

8. Third-party links

The Service may link to other sites, including club websites and payment pages. We do not control those sites and this policy does not apply to them.

9. Changes to this policy

We may update this policy. We will post the new version here with a new effective date, and for material changes we will notify account holders by email or in the Service.

10. Contact

Consensus Systems LLC, d/b/a BoosterConsensus
c/o Northwest Registered Agent LLC
5900 Balcones Drive, Ste. 100, Austin, TX 78731
info@boosterconsensus.com