Accounting
Accounting is your club's full set of books — a real double-entry accounting system built for nonprofit booster clubs. It tracks every dollar from the moment it's recorded (a payment, a manual deposit, an expense) through to board-ready financial reports and IRS 990-EZ support.
Where to find it: Finance & Events card → Accounting button
Who can use this: Club Admins, and board members granted the Manage Accounting permission. For almost everything in Accounting, a delegated board member has the exact same capabilities as a Club Admin. Three specific actions are more restricted — see Permissions in Accounting below.
Note: BoosterConsensus never hard-deletes anything with financial history. "Delete" on a revenue entry, expense, opening balance, or journal adjustment always voids it instead — the entry disappears from your active totals but stays in the audit trail permanently.
Sections
| Section | What it's for |
|---|---|
| Setup | Chart of Accounts, Bank Accounts, Vendors, Opening Balances, and your Escrow default |
| Ledgers & Clearing | General Ledger, Bank Register, Reconciliation, and Clearing (settling payments into deposits) |
| Revenue, Expenses & Journal Adjustments | Recording money in and out, plus manual correcting entries |
| Budgets | Setting per-account budget targets, with board-approval locking |
| Reports & Governance Packets | Every financial report, printable exports, and board-record archiving |
| Close Year | The guided year-end close and reopen process |
Where to start
First-time setup, in order:
- Setup — Initialize your Chart of Accounts
- Setup — Add your bank account(s) and opening balances
- Setup — Set your Escrow / Held-Funds default (only relevant if you run trips/events with refundable money)
- Start recording Revenue and Expenses as they happen
- Run Reconciliation monthly against your bank statement
Permissions in Accounting
Everything in Accounting — recording revenue/expenses, editing the chart of accounts, reconciling, running reports, archiving governance packets, and even confirming a year-end close — works identically whether you're a Club Admin or a board member with the delegated Manage Accounting permission. Three specific actions are more restricted:
- Reopening a closed fiscal year — only a Club Admin or Zeus platform admin can do this. A delegated board member will see the Reopen form in the Close Year wizard but gets an error if they submit it.
- Locking or unlocking the budget — requires being a Club Admin, or a board member whose board role (not delegated permission) is President or Treasurer. See Budgets.
- Confirming/finalizing a year-end close is open to any delegated Manage Accounting holder — only Reopen is restricted.
Related
- Payments — most of what shows up in your books originates here